Privacy Policy
Last updated: January 28, 2026
Welcome to Applikant (https://applikant.com), a Software-as-a-Service (SaaS) platform that helps users refine their resumes, generate cover letters, and apply to jobs with ease.
Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR).
1. Who We Are
Applikant is owned and operated by Inovo Works Ltd., the data controller responsible for your personal information under this policy.
📫 Contact:
If you have questions about this policy or wish to exercise your data rights, please email us at: support@applikant.com
2. What Personal Data We Collect
When you use Applikant, we may collect the following types of personal data:
- Full Name
- Email Address
- IP Address
- User-Generated Content (e.g., resumes, cover letters, job application data)
- Usage Data (via cookies or analytics, if applicable)
We do not store or process your credit card details. All payment information is securely handled by our third-party provider, Stripe.
3. How We Collect Your Data
We collect data directly from you when you:
- Sign up or create an account
- Fill out your profile or upload content
- Contact customer support
- Subscribe to marketing communications
- Use the platform to generate or manage job application documents
We also collect some technical data (like your IP address) automatically through your browser.
4. Why We Collect Your Data (Legal Basis)
We only collect and use your data when we have a legal basis under GDPR. These include:
| Purpose | Legal Basis |
|---|---|
| To create and manage your account | Contract performance |
| To process payments via Stripe | Contract performance |
| To send important account messages | Legitimate interest |
| To send you marketing emails | Your explicit consent |
| To respond to customer support | Legitimate interest |
| To improve the user experience | Legitimate interest |
5. Consent and User Control
We use checkboxes at sign-up to get your explicit consent for:
- Accepting our Privacy Policy and Terms of Service
- Receiving marketing emails (optional)
You can withdraw your consent or update your preferences at any time by:
- Clicking "Unsubscribe" in any email
- Deleting your account
- Contacting us directly at support@applikant.com
6. Data Sharing and Third Parties
We do not sell your personal data.
We only share your data with trusted third-party service providers to help run our services:
- Stripe – to securely process payments
- OpenAI – to power resume and cover letter generation features (your content may be processed via API)
All third parties are under strict data processing agreements and comply with GDPR where required.
7. International Data Transfers
Some of our service providers (e.g., Stripe and OpenAI) may transfer and process your data outside the European Economic Area (EEA), including in the United States.
When we do this, we ensure that appropriate safeguards are in place, such as:
- Standard Contractual Clauses (SCCs)
- GDPR-compliant data processing agreements
8. Data Retention
We retain your personal data only as long as necessary for the purposes described in this policy:
| Data Type | Retention Period |
|---|---|
| Account Information | Until account deletion |
| User Content (documents) | Until account deletion or as requested |
| Transaction Records | As legally required (e.g. 6 years) |
You can request deletion of your data at any time.
9. Your GDPR Rights
Under the GDPR, you have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Delete your data ("right to be forgotten")
- Restrict or object to data processing in certain situations
- Withdraw consent at any time
- Data portability – receive your data in a structured format
📩 To exercise any of these rights, contact us at: support@applikant.com
10. Data Security
We and our service providers implement appropriate technical and organizational measures to protect your data. These may include:
- Encrypted data transmission (HTTPS)
- Secure cloud storage
- Access controls and authentication
- Regular software updates and monitoring
However, no system is 100% secure, so we cannot guarantee absolute protection.
11. Cookies and Tracking
We may use cookies or similar technologies to:
- Maintain session data
- Analyze usage (via tools like Google Analytics or PostHog)
- Improve the website’s functionality
You will be asked to consent to non-essential cookies when you first visit the site. You can manage cookie preferences in your browser at any time.
12. Updates to This Policy
We may update this Privacy Policy from time to time. If we make significant changes, we will:
- Notify you via email
- Post a prominent notice on the website
We encourage you to review this policy periodically.
13. Contact Us
If you have any questions or concerns about this policy or your data, you can contact us at:
📧 support@applikant.com
🌍 Website: https://applikant.com